Employment

Administrative Assistant - Christ the Divine Teacher Catholic Academy (CDTCA)

JOB TITLE: Catholic Elementary School Administrative Assistant

REPORTS TO:  Elementary School Principal

Vision

Christ the Divine Teacher Catholic Academy is located in Aspinwall, PA which is a part of the North Hills Regional Catholic Elementary Schools (NHRCES) within the Diocese of Pittsburgh. The Administrative Assistant will work in conjunction with the principal, faculty and staff to operate and manage a preschool through eighth grade elementary school while keeping the safety and well-being of the students a top priority.  This role requires excellent communication skills, both internally and externally within the school community. 

The CDTCA Administrative Assistant is a fully initiated, practicing Catholic committed to Gospel values. He or she values the organization and  is responsible for management of resources and helps  CDTCA to fulfill the Church’s mission and purpose.

Responsibilities and Tasks

• Answers phone, sorts mail, acts as school receptionist
  • Interacts with students regarding a variety of needs, including but not limited to attending to basic first aid needs, calling parents when necessary, handing out late slips, etc.

• Completes registration and inquiry forms for all prospective students

• Maintains current student records (both hard copy and digital) via Student Information System, FACTS Management System

• Organizes office work so that due dates are met for records and reports

• Types and prepares school reports as assigned

• Prepares replies to routine correspondence

• Maintains files

• Maintain the Annual Daily Attendance Reports after each grading period

• Does record keeping for school related projects

• Keeps school records and business confidential

• Prepares the monthly parent newsletter for distribution

• Prepares envelopes and collects money processed through Homeroom

• Discusses tuition aid and tuition plans as well as collects, posts and gives receipts for tuition payments

• Prepares and updates School Directory and Class Lists

Qualifications

I.  Office Practice:

• Receives all visitors coming into the school graciously

• Can communicate effectively orally and in written form

• Understands that handling interruptions is a key part of the position

• Is skillful in using office machines

• Maintains an efficient filing system

• Knows how to use technology effectively including Microsoft Office Suite and Google Suite

• Is confidential in handling business matters

II. Administrative Capacity:

• Has ability to deal with children and adults tactfully, courteously, and with discretion

• Is prompt in completing work

• Has ability to follow instructions

• Is willing to cooperate with the principal, teachers, visiting or supervising personnel, parents and pupils

• Has respect for confidential matters

• Has knowledge of Diocesan policies or is willing to learn
  • Is able to prioritize multiple tasks according to organizational needs
  • Maintains accurate work and sees tasks to completion

• Is diligent and conscientious in the performance of tasks

Requirements

• High School Diploma or equivalent required
• Social media experience is preferred
• Must be able to work in a rigorous office environment
• Clear background check required

Benefits

• Salary position including benefits
• Health Benefits include:
  • Medical
  • Dental
  • Vision
  • 403 B plan
  • Life insurance
• Monday-Friday, school hours
• Follows school calendar for days off/breaks (with the exception of summer break)
• Paid vacation

Safe Environments for Children

As with all positions that involve contact with children in the Diocese of Pittsburgh, this ministry comes under the Safe Environment Policy of the diocese which requires clearances

please send resumes to: Mark Grgurich, Principal at: mark.grgurich@cdtca.org

Job Description

Position                                   Administrative Assistant

Parish                                      Divine Redeemer Parish, Sewickley/Aleppo Township

Job Description                       Part time position providing administrative support for the Parish office located at 200 Walnut Street, Sewickley, PA

Responsibilities                      

• Works independently as well as collaborates with Manager for the efficient operations of the front office
• Greeting visitors who call in-person or on the phone
• Weekly entry of parishioner donations into database
• Intake of liturgical requests
• Scheduling the use of parish facilities
• Recording of sacraments in the formal register books
• Processing of canonical marriage papers
• Help in the processing of parish mailings
• Help organize staff functions
• General filing and archival support

• High School Degree or equivalent
• Minimum of two (2) years’ of administrative office experience
• Knowledge of office management systems and procedures
• Proficiency in Microsoft Office preferred
• Knowledge of database management a plus
• Good telephone and interpersonal skills
• Affable, welcoming and collaborative personality
• Effective time management skills
• Ability to protect confidential information

Salary and Benefits:                Salary commensurate with the candidate’s education and experience.  Benefits limited for part time employees
Contact:                                  Interested parties should send a cover letter and resume to Rev. Brian Noel, Divine Redeemer Parish, 200 Walnut St., Sewickley, PA 15143 or email: pastor@divine-redeemer.com

Holy Cross Academy, located in Ross Township and Christ the Divine Teacher Catholic Academy, located in the Aspinwall area of Pittsburgh, PA is seeking a Full-time Spanish teacher to split their time between the two schools for the 2022-2023 school year. Monday, Tuesday and Wednesday at Holy Cross and Thurday and Friday at Christ the Divine.

This Full-Time position is available starting  August 1, 2022. 
Holy Cross Academy and Christ the Divine Teacher Catholic Academy are part of the North Hill Regional Catholic Elementary Schools System within the Diocese of Pittsburgh.

As a Catholic preschool - 8th grade elementary school with high expectations in academics, service, faith and athletics, we invite you to join us. Interested candidates should submit: resume and cover letter, certificates; PA clearances (dated within 3 mos.) Child abuse, Criminal Background Check, FBI Fingerprinting; Act 126 Certificate, Mandated Reporter Training-Visit the Diocesan website at diopitt.org>scroll down to Safe Environment Compliance>click on school employee>click on items number 4 and 5 for online or live classes for Protecting God's Children and Mandated Reporter Training.

Send certificates when completed along with cover letter, resume, three letters of recommendation (including a letter from a pastor) to Noah Wolf, Principal, at: principal@holycrossacademypgh.org and Mark Grgurich, Principal, at: mgrgurich@cdtca.org.